Empowering People, Launching lives

Early Years’ Administrator (maternity cover)

Full time, maternity cover until end of July 2021

What we are looking for

With extensive administration experience, the ideal candidate will have excellent communication and interpersonal skills and the ability to develop excellent working relationships with a range of people. Positive and enthusiastic, you will be able to take initiative and have an adaptable approach to work. A commitment to safeguarding and promoting the welfare of children is essential for this role.

Job Purpose

Providing professional, efficient, and effective administrative support to the Early Years’ Service and support the work of the Head of Early Years.

  • Based at the reception desk as a first person of contact, receive and monitor calls, collections/deliveries, escorts/visitors, scanning and filing, answer the door, distribute and mail post, suspend deliveries at the end of term and be responsible for answering telephone queries
  • Run admissions for Early Years Provision, liaise with parents regarding documents, send out and process booking forms and welcome packs
  • Support the Early Years team with reasonable administration tasks. Organise and book trips and workshops
  • Take the responsibility of being a GDPR data controller for the Early Years’ Service and monitor the team to make sure they comply with guidelines and requirements
  • Create purchase orders and manage invoices on Xero accurately
  • Manage and keep record of petty cash and contribute to budget tracking
  • Liaise regularly with the Health and Safety Officer who does regular checks of equipment and furniture and arrange necessary repairs
  • To coordinate home visits, initial assessment schedules and associated paperwork for Early Years
  • Provide secretarial support to the Head of Early Years

BeyondAutism is committed to safeguarding and promoting the welfare of children and young adults and expects all staff to share this commitment.  An enhanced disclosure will be conducted for the successful applicant.

Apply online now

Location: Bromley, London

Salary: £20,200 – £22,246, dependent on qualifications and experience

Hours: 37.5 hours per week

Type: Full time, maternity cover until end of July 2021

Date posted: 20th November 2020

Closing Date: Sunday 29th November 2020

Interview Date: W/C Monday 30th November 2020

Job Description: Download

Person Specification: Download

Application Form: Download

Disclosure Form: Download

Monitoring Form: Download

How to apply

To apply for this role please email a completed application form, disclosure form and monitoring form to or post to
HR Department,
The Foundry, 17 Oval Way, SE11 5RR.

Back to vacancies

Registered Charity No. 1082599. Registered in England and Wales Ltd by guarantee No. 4041459 Registered Office: Ashurst LLP, London Fruit & Wool Exchange, 1 Duval Square, London, E1 6PW